Documentation

Free Plan Features

Getting Started

1. Start the bot

   Find EasyInvoiceBot in Telegram and press "Start" or send /start

2. Enter your name or company

   The bot asks for your company name — it will appear on every invoice

3. Select your country

   Choose your country from the list (SI, DE, NL, AT, FR, IT, US, or Other). The bot automatically sets the default VAT rate and currency (EUR for SEPA, USD for US)

4. Create your first client

   Press "➕ New Client" in the main menu or send /newclient

5. Create your first invoice

   Press "📄 New Invoice" in the main menu or send /newinvoice

Main Menu

Creating an Invoice

1. Select a client

   Choose from your list of clients

2. Enter service description

   Describe what you're providing (max 1000 characters)

3. Add items

   For each item, specify: name, quantity, unit, price per unit, VAT rate

   ⚠️ Free plan: maximum 5 items per invoice

4. Set currency

   EUR or USD — auto-set from your default country, can be changed per invoice

5. Configure payment details

   SEPA countries: IBAN, SWIFT, reference number. US: ABA routing number + account number. All fields are optional — skip what you don't need.

6. Add QR code (optional)

   SEPA countries: bot generates SEPA Credit Transfer or UPN QR code. US: ACH details are printed on the PDF, no QR code

7. Review and create

   Bot generates PDF invoice automatically

Invoice Statuses

Every invoice has a status that you can update at any time:

• Draft — created, not yet sent to the client
• Sent — delivered to the client, awaiting payment
• Paid — payment received

Repeat Invoice

Repeat any previous invoice with one tap — all fields are copied, you only review and confirm. Useful for recurring clients and services.

The repeated invoice counts toward your monthly limit on the Free plan.

Default Values

Set defaults in Settings so you don't re-enter the same values every time:

• Default country (sets currency and QR/ACH mode automatically)
• Default currency (EUR or USD)
• Default VAT / Sales Tax rate
• Default IBAN and payment method (SEPA) or ABA routing + account number (US)
• Company name, email, address, VAT / Tax ID, registration number

Free Plan Limitations

• ✅ Maximum 10 invoices per month
• ✅ Maximum 10 clients
• ✅ Maximum 5 items per invoice
• ❌ No search functionality
• ❌ No statistics
• ❌ No invoice templates
• ❌ No data export

Common Commands